Privacy Policy

Who we are

Geo-Design Consulting Engineers Ltd, registered in the United Kingdom is the data controller responsible for your personal data. You can contact us at: [email protected]

What we collect

We may collect personal information in the following ways:

• When you browse the site: we collect standard technical data such as your IP address, browser type, device type, and pages you visit. This helps us understand how people use the website.
• When you contact us: if you use one of our forms, we’ll collect the details you provide — typically your name, email address, and message content.
• When you use our services: if you hire us or request a quote, we may collect other relevant business or contact information to deliver the work.

Lawful basis for processing

We collect and use your personal data only when we have a lawful basis to do so under the UK General Data Protection Regulation (UK GDPR). These include:

• Your consent
• The performance of a contract with you
• Compliance with legal obligations
• Our legitimate interests, provided your rights do not override them

How we use it

We use your data to:
• Respond to enquiries and provide the services you’ve asked for.
• Improve the performance and content of our website.
• Maintain records in line with legal and tax obligations.
• Protect our business and prevent abuse of our systems.

We only use your information for these purposes and never sell it on.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to comply with legal, accounting, or reporting requirements. If you request deletion of your data, we will remove it unless we have a legal obligation or legitimate reason to retain it longer.

Sharing your data

We don’t share your data with anyone unless:

• It’s needed to provide a service (e.g. our hosting company or email provider).
• We’re required to by law.
• We’re working with a trusted contractor to deliver something you’ve requested.

Any third-party services we use are vetted for security and GDPR compliance.

Your rights

Under UK GDPR, you’re entitled to:

• Ask what personal data we hold about you.
• Request a copy of it.
• Ask us to correct or delete it.
• Withdraw consent for certain types of data use.
• Object to processing based on legitimate interests.
• Request that we restrict processing or transfer your data to another provider.

To make a request, just contact us using the details at the bottom of this page.

Complaints

If you’re not happy with how we handle your personal data, you can complain to the UK Information Commissioner’s Office (ICO): https://ico.org.uk

How we protect your data

We take appropriate steps to keep your data secure. This includes secure hosting, strong password practices, and limiting access to systems and accounts. However, no online service can be completely immune to risk, and we can’t guarantee absolute security.

Changes to this policy

We may update this page if our policies or services change. If we make significant changes, we will notify via this website if appropriate.

Contact us

If you have any questions about how we handle your data, feel free to get in touch.

Cookie Policy

Like most websites, we use cookies to make our site work properly and to understand how it’s being used. Cookies are small files stored on your device that help remember your preferences and activity.

What cookies we use

We use four types of cookies:

1. Essential cookies

These are required for the website to function. For example, they enable basic features like page navigation and access to secure areas.

2. Performance cookies

These track how visitors use the site — for example, which pages are viewed most often. This helps us improve how the site works.

3. Functional cookies

These remember choices you make, like language preferences or saved form entries, to provide a more tailored experience.

4. Targeting/advertising cookies

These may be used to deliver ads or content that’s more relevant to your interests, sometimes across different websites.

You can control or disable cookies through your browser settings at any time. Please note that turning off certain cookies may affect how the site functions. We also provide a cookie banner that allows you to accept or reject non-essnetial cookies when you first visit our site. You can update your preferences at any time.

Managing cookies

To learn more about cookies and how to manage them, visit:

• All About Cookies
• About Cookies

Your consent

We use a consent mechanism in line with UK law. When you visit our site, you will be asked to consent to the use of non-essential cookies. Essential cookies are used regardless, as they are necessary for the website to function.

Updates

We may update this cookie policy from time to time. Any changes will appear on this page.

Privacy Notice for Potential Recruits

Please read this privacy notice carefully as it sets out how Geo-Design Consulting Engineers Limited (‘Geo-Design’) use your personal information when you apply for a job with us. Geo-Design will be the “controller” of your personal information under relevant data protection laws and will therefore be responsible for the use of your personal information. If you have any questions about this privacy notice or do not agree with it, please contact us by email at [email protected]. To find out how Geo-Design uses personal information more generally, please refer to our website privacy policy above.

When you apply for a job through our website

• You can look at the careers section of our website to see current vacancies without giving us any personal information about yourself, although please note that we do use cookies on our website that allow certain data to be gathered (e.g. what pages were viewed) when you browse our website (see our cookies policy for further information).
• In completing our job application form or submitting your CV to us, you will need to give us personal information about yourself. Our website will allow you to provide this information by filling in a form and uploading your CV and covering letter. The information we may collect includes your:
  • Name;
  • Address (including post code);
  • Telephone number;
  • Email address;
  • Age range;
  • Citizenship or residency status;
  • Employment history;
  • Qualifications;
  • Language spoken
• We will also collect any information that you choose to include on your CV or covering letter. Please do not include any sensitive information in these documents, e.g. about racial or ethnic origin, political opinions or affiliations or health.

When your details are passed to us by an agency

We may engage third party agencies to aid the recruitment process. Your CV and other details will be shared with us by our nominated agency. We will process any personal information about you that we receive from the recruitment agency in accordance with this privacy notice. For information about how the agency handles your personal information, please ask to see its privacy notice.

Uses of Personal Information

We will use your personal information for the following purposes only:

• to assess your suitability for employment by us and in any subsequent interviewing process. Copies of the information you submit, and any further correspondence will be retained in order to progress your job application and as a record of our employment and fair access processes; and

• to contact you about suitable current vacancies, but you can choose not to receive these by sending an email to [email protected].

We may use email or telephone to contact you to discuss your application and if you are successful in your application, we may request references from you and their contact information (including name, address and contact number). We will contact your referees to obtain references about you, but we will only do this with your prior permission.

Please note that for some jobs, we may need you to undergo a criminal records (DBS) check as certain jobs may require accessing high security areas as part of your role for example. However, we will only ask you to undergo this process at the final stage of the application process.

In accordance with applicable data protection laws, our legal basis for storing personal information that you provide is that such storage is necessary for our legitimate interest in assessing your application for a job.

Third Party Access

When you apply for a job with Geo-Design, your application will be processed by Geo-Design personnel only, we will not pass your details to any third party.  We do not use third-party recruitment companies, other than described above.

Retention of Data

We take all reasonable steps to retain personal information only for as long as we need to process your job application. We may however retain your details after a decision has been reached regarding your suitability for current jobs in case alternative vacancies become available in the future, but we will only do so for a maximum of 2 years. If you no longer wish us to store your personal information, you can contact us at [email protected].

If you wish to withdraw an application for a specific role, please email us at [email protected]. This will not delete your personal information, just the specific application.

Security

We are committed to ensuring that any personal information you provide to us when applying for a job is kept secure and any details you give us remain confidential.

Your rights

You may be entitled to access the personal information that we hold about you, or to request that it is erased, that its processing is restricted, or that any inaccurate personal information is rectified. You may also have the right to object to the processing of your personal information, or in some circumstances to obtain a copy of the personal information in a machine readable format. Any such request should be submitted to [email protected] or by post to the Data Privacy Manager, Geo-Design, Ibsley House, Mockbeggar Lane, Ringwood, Hampshire, BH24 3PR. You may also have the right to complain to your local data protection supervisory authority about the use of your personal information.

Changes to this notice

Any changes to this privacy notice will be posted here, so please check back regularly when you visit this website.